RFP # 101526
REQUEST FOR PROPOSALS
Turf and Athletic Surfacing Solutions with Related Equipment, Materials, Supplies, and Services
Proposal Due Date: October 15, 2026, 3:30 p.m., Central Time
Canoe Procurement Group of Canada, is posting the solicitation on behalf of CivicInfo BC, RMA, SARM, AMM, LAS, UMNB, NSFM, FPEIM, MNL, NWTAC and its current and potential Members and represented Associations and their Members, which includes local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador and Northwest Territories. Request for Proposal ("RFP") to result in regional and/or national contract solutions under the rules and regulations of the New West Partnership Trade Agreement ("CETA") for this procurement, Canoe/Sourcewell is requesting proposals for Turf and Athletic Surfacing Solutions with Related Equipment, Materials, Supplies, and Services to result in a national contracting solution for use by its members.
Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than October 15, 2026, at 3:30 p.m. Central Time, and late proposals will not be considered.
Requested Equipment, Products, or Services:
1. Sourcewell is seeking proposals for Turf and Athletic Surfacing Solutions with Related Equipment, Materials, Supplies, and Services, such as:
Category 1 - Turf-Based Athletic Surfacing Solutions
a. Primary solutions consisting of synthetic, hybrid, and natural turf systems for indoor and outdoor applications. Proposers may also include related athletic, recreational, and multi-purpose surfacing solutions as part of a comprehensive offering, provided turf systems remain the primary focus of the proposed solutions.
b. Equipment, options, accessories, technology, materials, and supplies directly related to the solutions described in Section 1.a., including those necessary to provide a complete or turnkey solution.
c. Services directly related to the offering of the solutions described in Sections 1. a. and b. above, including but not limited to design, engineering, installation, removal, disposal, rental, refurbishment, inspection, repair, maintenance, training, and support.
Category 2 — Non-Turf Athletic Surfacing Solutions
a. Athletic, recreational, and multi-purpose surfacing solutions where turf systems are not the primary offering, for indoor and outdoor applications. This includes, but is not limited to, running tracks, court surfaces, poured-in-place systems, rubberized flooring, wood, vinyl, other performance surfacing materials, and surface protection. Turf may be included as a non-primary offering.
b. Equipment, options, accessories, technology, materials, and supplies directly related to the solutions described in Section 2.a., including those necessary to provide a complete or turnkey solution.
c. Services directly related to the offering of the solutions described in Sections 2. a. and above, including but not limited to design, engineering, installation, removal, disposal, rental, refurbishment, inspection, repair, maintenance, training, and support.
Proposers may include directly related equipment, accessories, and services to the extent that they are complementary to the primary solutions being proposed.
2. The primary focus of this solicitation is on Turf and Athletic Surfacing solutions with Related Equipment, Materials, Supplies, and Services. This solicitation should NOT be construed to include services-only solutions.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting master agreement. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting master agreement.
