Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy:
Comprehensive Land Claim Agreement: No
Nature of Requirements:
DND Recruitment Videos
W8B43-160006/A
Andruchow(CX Div.), Cassandra
Telephone No. - (613) 993-7846 ( )
E-mail: c••••••••@••••••••.••.ca
Summary
The purpose of this Request for Proposal (RFP) is to seek proposals from bidders interested in providing audio visual services related to the production of Canadian Armed Forces recruitment videos, on an ?as and when requested? basis for the Department of National Defence.
The resulting contract will be in effect from the date of issuance until March 31, 2017 and will include three (3) option periods of twelve (12) months.
The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).
The requirement is limited to Canadian goods and/or services.
The Federal Contractors Program (FCP) for employment equity applies to this procurement; see Part 5 - Certifications and Additional Information, Part 7 - Resulting Contract Clauses and the annex titled Federal Contractors Program for Employment Equity - Certification.
Mandatory Technical Criteria
M.1 Identification of the Firm
The Bidder must identify the owners and management of the firm and the legal incorporated name as well as the organizational structure.
The Bidder must demonstrate that they have at least five (5) years experience filming and producing professional videos for the web and other media.
M.2 Experience of the Firm -Audio-Visual Production Services Projects
The Bidder must provide written project descriptions for three (3) audio-visual production services projects for which the Bidder was under contract to provide audio-visual production services similar in scope to the requirement described in Annex ?A? Statement of Work.
The audio-visual production services described must demonstrate the experience of the Bidder. Projects submitted where the work was performed by one (1) or more of the Bidders resources on behalf of another firm will not be accepted.
For each project description submitted, the project start date must have been after January 1, 2010, and the project location must have been in Canada.
The total value of one (1) of the projects musthave been at least $25,000.00 (excluding applicable taxes).
At least one (1) of the projects must demonstrate the Bidder’s ability to work in both official languages (English and French). To demonstrate the Bidder’s ability to work in both official languages (English and French) the submitted project must be either of the following:
A. a production where both the English and French are equally and substantively represented in the same production; or
B. a unilingual production (in its original language) that demonstrates the official language not demonstrated in the other submitted project.
Productions that have voice-overs, are fully narrated, are fully animated, are purely text based, or are subtitled/closed captioned are not acceptable to demonstrate the Bidder’s ability to work in both official languages.
All of the following audio-visual production services must have been provided by the Bidder as part of the project: storyboards and scripts; editing of footage, sound track, editing, mixing, animation and graphics design.
The Bidder must provide the following information for each of the three (3) audio-visual production project descriptions submitted:
- Name of the project;
- Client contact information;
- Description of the project;
- Project start date; (Month and Year)
- The total value of the project (excluding applicable taxes);
- Profile of target audience and communication objectives of the project; and
- List of audio-visual production services provided by the Bidder for the project.
M.3 Financial Proposal
The Bidder must provide costing information strictly in accordance with the Basis of Payment at Annex B. Any deviation from the pricing schedule will render your proposal non-responsive.
Basis of Selection - Lowest Price Per Point
1. To be declared responsive, a bid must:
a. comply with all the requirements of the bid solicitation;
b. meet all mandatory technical evaluation criteria; and
c. obtain the required minimum of 70 percent of the points for each rated criteria and an overall passing mark of 56 points for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 80 points.
2. Bids not meeting (a) or (b) or (c) will bedeclared non-responsive. Neither the responsive bid that receives the highest number of points nor theone that proposed the lowest price will necessarily be accepted. The responsive bid with the lowest evaluated price per point will be recommended for award of a contract.
3. In the event of a tie score, the bidder with the highest technical score will be recommended for award of a contract.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
