Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
REQUEST FOR PROPOSAL (RFP) EN930-13T005/A
The Closed Captioning and Visual Interpretation Service,
Interpretation and Parliamentary Translation Directorate
Solicitation No.: EN930-13T005/A/ZF
Contracting Officer: Jean-Damascene Gasake
Telephone number: 819-956-1435
Fax number: 819-956-2675
Email: j••••••••@•••••.••.ca
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DESCRIPTION OF THE REQUIREMENT
The Work to be performed is detailed in Annex A - Statement of
Work.
The requirement is for up to 1040 hours that the Contracting
Authority may fulfill in part or in its entirety by the awarding
of up to two (2) contracts, each up to 520 hours, as follows: up
to 260 hours over a one-year initial period and up to 260 hours
over a one-year option period.
For each contract, the provision, on an as-and-when-requested
basis, of visual interpretation services [English toward ASL and
ASL toward English] of up to 520 hours, as follows: up to 260
hours over a one-year initial period and up to 260 hours over a
one-year option period, for the Closed Captioning and Visual
Interpretation Service, Interpretation and Parliamentary
Translation Directorate (Translation Bureau).
Those services are to be provided as and when requested through
Tasks Authorizations (TA), on Tuesdays, Wednesdays AND Thursdays
from 8:00 a.m. to 5:00 p.m* in the National Capital Region,
except for the following statutory holidays: January 1, Good
Friday, Easter Monday, Victoria Day, Canada Day, the first
Monday of August, Labour Day, June 24, Thanksgiving, Remembrance
Day, Christmas Day and Boxing Day.
- Eastern Standard Time or Eastern Daylight Saving Time, as
applicable.
For each contract, the Contractor must provide the services of
one interpreter.
Speciality: INT30
PERIOD OF THE CONTRACT
The "Contract Period" is the entire period of time during which
the Contractor is obliged to perform the Work, which includes:
a) The work will begin following acceptance of the contractor's
bid and will continue for one (1) year. Target date for start of
Contract: April 1, 2014.
During the Initial Contract Period, Canada will not be using the
contract from July1, 2014 to August 29, 2014, and from December
23, 2014 to January 8, 2015;
b) the period during which the Contract is extended, if Canada
chooses to exercise any option (if any) set out in the Contract.
During the Option period, Canada will not be using the contract
from July 1, 2015 to August 27, 2015, and from December 22, 2015
to January 7, 2016 (should the option be exercised).
SECURITY REQUIREMENT
a) The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Designated Organization Screening (DOS), issued by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).
b) The Contractor/Offeror personnel requiring access to
PROTECTED information, assets or sensitive work site(s) must
EACH hold a valid RELIABILITY STATUS, granted or approved by
CISD/PWGSC.
c) The Contractor/Offeror MUST NOT remove any PROTECTED
information or assets from the identified work site(s), and the
Contractor/Offeror must ensure that its personnel are made aware
of and comply with this restriction.
d) Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
e) The Contractor/Offeror must comply with the provisions of the:
i. Security Requirements Check List and security guide, attached
at Annex D;
ii. Industrial Security Manual (Latest Edition).
EVALUATION PROCEDURES
a) Bids will be assessed in accordance with the entire
requirement of the bid solicitation, including the financial
evaluation criteria.
b) An evaluation team composed of representatives of Canada will
evaluate the bids.
BASIS OF SELECTION -LOWEST EVALUATED PRICE
a) The Bidder must be registered in the Translation Bureau
Inventory of Suppliers and have a Procurement Business Number
(PBN) obtained from «Buy and Sell» website.
b) Responsive bids will be ranked by evaluated price, the
responsive bid with the lowest evaluated price being ranked
first.
c) A Contract will be awarded to the responsive Bidder who meets
all the conditions of this bid solicitation, starting with the
bidder ranked first.
d) If two or more bids are equal, the Contract will be shared
equally among the Bidders who submitted identical bids.
e) Up to two (2) contracts will be recommended for award under
this bid solicitation.
BASIS FOR CANADA'S OWNERSHIP OF INTELLECTUAL PROPERTY
Canada has determined that any intellectual property rights
arising from performance of the Work under the contract will
vest in Canada, on the following grounds: the Translation Bureau
has opted to own the intellectual property rights in any
material subject to copyright that is created or developed as
part of the Work, with the exception of computer software or any
documentation pertaining to such software.
Delivery Date: 07/03/2014
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
