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Department of National Defence (DND)

Accès à l'information – Spécialistes principaux en gestion de l'information, des documents et de la tenue des documents

Supply arrangement
Estimated value
Not disclosed
Deadline
November 13, 2025
Published
October 9, 2025
Type
Services
Explore similarManagement and Business Professionals and Administrative ServicesOntario
Awarded
This contract has been awarded. Details are drawn from the federal award notice for this solicitation.
Winning supplier
MaxSys Staffing & Consulting Inc.
Contract value
CAD $3.7M
Award date
2025-12-19
Supplier location
Ottawa, Ontario
RFP against Supply Arrangement

Full description

Task Based Professional Services (TSPS) Requirement

This requirement is for the Department of National Defence (DND).
This requirement is open only to those Supply Arrangement Holders under E60ZT-18TSPS who qualified under Tier 2 for the following categories:
Senior Information/Records Management/Recordkeeping Specialist under Stream 2: Business consulting / Change management.

The following SA Holders have been invited to submit a proposal.
All qualified vendors for the category above have been invited to bid.

Description of the Requirement:
DND has a requirement for Task Based Professional Services, specifically up to sixteen (16) Senior Information/Records Management/Recordkeeping Specialists to interpret and apply the Access to Information Act (ATIA) to contentious and complex documents or high-profile files, including those related to military operations, defence procurement, mental health issues, and cadet-related topics.

It is intended to result in the award of two (2) contracts of eight (8) resources each for approximately two (2) years.

Level of Security Requirement:
Secret Security Requirement with COMMON-PS-SRCL#20

Applicable Trade Agreements:
Canada - European Union Comprehensive Economic and Trade Agreement (CETA);
World Trade Organization Agreement on Government Procurement (WTO-AGP);
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP);
Canada - Chile Free Trade Agreement (CCFTA);
Canada - Colombia Free Trade Agreement;
Canada - Honduras Free Trade Agreement;
Canada - Korea Free Trade Agreement;
Canada - Panama Free Trade Agreement;
Canada - Peru Free Trade Agreement (CPFTA);
Canada - Ukraine Free Trade Agreement (CUFTA); and
Canadian Free Trade Agreement (CFTA)

Associated Documents:
Request for Proposal (RFP) documents will be e-mailed directly, from the Contracting Authority, to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT RFP DOCUMENTS ARE NOT AVAILABLE ON THE GOVERNMENT ELECTRONIC TENDERING SYSTEM.

Proposed Period of Contract:
The proposed period of contract shall be from date of Contract to 30 November 2027 (estimated).

Estimated Level of Effort:
The estimated level of effort of the contract will be for 440 days per resource.

File Number: W6369-26-X026

Contracting Authority: Rob Best

E-Mail: r••••••••@••••••.••.ca

NOTE: The Task and Solutions Professional Services (TSPS) Method of Supply is subject to quarterly refresh cycles. If you wish to find out how you can be a “Qualified SA Holder”, please contact S••••••••@••••••••.••.CA.

AI Analysis

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Basic information

Reference
cb-519-35683753
Solicitation no.
W6369-26-X026
Buyer
Department of National Defence (DND)
Notice type
RFP against Supply Arrangement
Method
Competitive - Selective tendering
Procurement category
*SRV
Trade agreements
*Please refer to Tender Description or Tender Documents
Estimated value
Not disclosed
Source
canadabuys

Classification & terms

UNSPSC
UNSPSC 80000000 — Management and Business Professionals and Administrative Services

Delivery & regions

Province
Ontario
Regions of delivery
*National Capital Region (NCR)

Key dates

Published
October 9, 2025
Closes
November 13, 2025
Amendment no.
005

Likely incumbents

(5)

Suppliers who have won similar work from this buyer before.

  1. 1
    Altis Recruitment & Technology Inc.
    11 contracts won· latest September 16, 2026
    CAD $2.3M
    total awarded
  2. 2
    MaxSys Staffing & Consulting Inc.
    6 contracts won· latest February 6, 2026
    CAD $1.5M
    total awarded
  3. 3
    Akkodis Canada Inc.
    5 contracts won· latest July 2, 2026
    CAD $9.5M
    total awarded
  4. 4
    7792395 Canada Inc. (O/A LRO Staffing)
    3 contracts won· latest April 30, 2026
    CAD $324.3K
    total awarded
  5. 5
    CLOSEREACH LTD.,OTUS STRATEGIC FINANCIAL BUSINESS PLANNING INC.,Injoint Venture.
    3 contracts won· latest August 7, 2025
    CAD $126.6K
    total awarded

Altis Recruitment & Technology Inc. is the most likely incumbent, based on how often and how recently they have won this buyer’s work in this category. To displace them, expect to need a clearly stronger proposition or price.

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