Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
ITM INSTRUMENTS INC.
10505 - 48TH STREET S.E.
SUITE #101
CALGARY Alberta
Canada
T2C2B7
Nature of Requirements:
Phantom High Speed Camera - Ralston, AB
W7702-155695/A
Mack, Wayne
Telephone No. - (306) 975-4004 ( )
Fax No. - (306) 975-5397
To supply one (1) Phantom V1610 high speed camera complete with
fast option upgrade, 512GB Cinemag and Cinestation for Defence
R&D Canada (DRDC), Suffield, Ralston, AB. Delivery is desirable
by 31 August 2014.
Sole Source Justification:
Cameras from alternative sources are not compatible with a large
existing inventory of cables, power supplies and other
accessories. Other cameras are also incompatible with the
software currently used within the Photo Group.
DRDC Suffield presently has an inventory of thirteen Phantom
cameras of various models worth about $1.2 million. DRDC has
these cameras along with a large number of lenses, laptops with
the necessary software, extra cables, power supplies, custom
built protective enclosures, lens mounts, etc. It is necessary
that the cameras are compatible with these.
The Phantom cameras use proprietary software, cables, power
supplies, etc. that are not compatible with any other cameras.
These accessories are also interchangeable with the different
Phantom camera models. The advantages of having compatible
software and interchangeable cables, lenses, and accessories in
the field where setups are relocated and reconfigured on a daily
basis, cannot be overstated. Camera parameters and
configurations are adjusted continuously during the course of a
trial. Having a consistent work flow is paramount to avoid
costly mistakes and irreplaceable data loss. Protective housings
and unique camera mounts for many different purposes? underwater
explosive trials, vehicle interior mine protection trials, large
munitions trials, etc? have been constructed, at great time and
effort, to conform with the Phantom cameras
Minimum Specifications Required and Unique to Phantom Cameras:
1) Fast exposure times from 1 millisecond to as fast as 300
nanoseconds.
These fast exposure times are beneficial for capturing fast and
bright events at very high framing rates. If an event is too
bright fine details may be lost, being able to expose for a very
short period of time prevents that loss of detail.
2) Cinemag removable storage allows for up to 512 GB of storage
space in non-volatile memory. The Cinemag allows footage to be
saved 10x faster than normal downloading to a PC. This allows
for faster turn around and less down time between shots
3) The footage on a Cinemag can be viewed directly from a camera
or downloaded with the Cinestation that allows a 10GB Ethernet
Connection. This fast connections allows for quicker download
times and as before less down time.
4) Segmented memory, allows for numerous recordings with one
camera so that each recording does not take up the full memory.
For slower high-speed shots this feature is helpful in keeping
files sizes down, and decreases down time between shots.
5) Image based trigger is offered through the Phantom Software.
A certain percentage of change in pixels can be selected and
when that threshold is met the camera will trigger. Great for
times where normal instrumentation based or audio triggers are
not available.
6) Each camera is capable of syncing with one another (Fsync).
This option allows cameras used in a group to be properly synced
together so numerous points of view have the same in and out
Vision Research is the sole manufacturer and seller of Phantom
cameras. ITM Instruments Inc. is the sole distributer for
Vision Research in Canada.
Total Estimated Cost: $231,589.05 GST included
GCR Exemption:
d) only one supplier (person or firm) is capable of performing
the contract.
NAFTA Limited Tendering Reason:
(b)where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists;
(d) for additional deliveries by the original supplier that are
intended either as replacement parts or continuing services for
existing supplies, services or installations, or as the
extension of existing supplies, services or installations, where
a change of supplier would compel the entity to procure
equipment or services not meeting requirements of
interchangeability with already existing equipment or services,
including software to the extent that the initial procurement of
the software was covered by this Chapter.
WTO Limited Tendering Reason: Article XV
(b) when, for works of art or for reasons connected with
protection of exclusive rights, such as patents or copyrights,
or in the absence of competition for technical reasons, the
products or services can be supplied only by a particular
supplier and no reasonable alternative or substitute exists;
(d) for additional deliveries by the original supplier that are
intended either as parts replacement for existing supplies or
installations, or as the extension of existing supplies,
services or installations, where a change of supplier would
compel the entity to procure equipment or services not meeting
requirements of interchangeability with already existing
equipment or services.
AIT Article 506:
12) to ensure compatibility with existing products, to recognize
exclusive rights, such as exclusive licences, copyright and
patent rights, or to maintain specialized products that must be
maintained by the manufacturer or its representative
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.
Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
