Tendarix.ca
Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Olympus Canada Inc
25 Leek cresent
Richmond Hill Ontario
Canada
L4B4B3
Nature of Requirements:
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
2.1 Scope
The Department of National Defence (DND), Canadian Forces Base Trenton has a requirement to conduct maintenance on various aircraft and engines, which includes inspecting certain areas that are not easily accessible. These areas, such as compressor blades, require one video borescope (with the irrevocable option to acquire 2 more borescopes) for the inspection to be completed. Thisrequirement defines the totalwork required and the related material, data, and services to be provided in support of the delivery of a video borescope that will allow 8 AMS technicians to perform vital inspections on military aircraft and equipment.
2.2 Background
The Royal Canadian Air Force (RCAF) is a vast organization, conducting a wide variety of operations in Canada and all over the world. This requires an extensive network of equipment and support, which are pushed to the limits to extract the most out of available resources.
In order to operate safely and effectively, the RCAF must comply with various airworthiness requirements of the Aeronautics Act when operating and maintaining aircraft and equipment. In the context of maintenance, this has led to the development of an approved maintenance program to ensure proper accordance.
Part of this program includes preventive maintenance, which requires regular inspection of aircraft, engine and parts that undergo multiple stresses during operations. Many of theseinspections include a visual inspection of the parts to verify for excessive wear and cracks. However, some of these verifications cannot be done by the human eye alone, as these areas are in confined space and would require additional work and time to access. Therefore, a video borescope with a hard storage case is required to complete the required preventive maintenance in an efficient and effective manner in order to maintain and improve operational capabilities.
3 Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its product meets the following requirements:
3.1 The equipment must possess:
•A resolution of a minimum H640 x V 480 (pixel).
•The ability to save videosand pictures to a USB device/SD card.
3.2 The equipment must meet the following MIL-STD:
The operating environment performance is confirmed by the following MIL-STD-810F/G and MIL-STD-461F.
Type Method
Vibration MIL-STD-810G, Method514.6, Procedure ? (General vibration test)
Shock MIL-STD-810G, Method 516.6, Procedure ? (Transit drop test)
Water Resistance MIL-STD-810G,Method 506.5, Procedure ? (Rain and Blowing rain test)
Humidity MIL-STD-810G,Method 507.5
Salt Fog MIL-STD-810G, Method 509.5
Sand and Dust MIL-STD-810G, Method 510.5, Procedure ? (Blowing dust test)
Icing/Freezing Rain MIL-STD-810G, Method 521.3
Electromagnetic Interference (EMI) MIL-STD-461F Above Deck
Explosive Atmosphere MIL-STD-810G, Method 511.5 (Operation in an explosive atmosphere test)
3.3 Required Documentation:
The Contractor must: provide a minimum of 1 hard copy instruction manual in English. Documents that already exist for this system which havebeen produced in the French language should be provided.
3.4 Support
The Contractor must:
o by telephone within twenty-four (24) hours of query receipt or
o in person, when required, within seventy-two (72) hours of query receipt.
3.5 Warranties
The warranties for all items must commence upon complete delivery and acceptance.
4 Applicability of the trade agreement(s) to the procurement
This procurementis subject to the following trade agreement(s) Agreement on Internal Trade (AIT)
5. Justification for the Pre-Identified Supplier
The Olympus borescope provides required screen size for proper analysis: 8.4" touchscreen, PulsarPic image processor, 3 year warranty, and is stored in a workstation case; the IPLEX NX displays images that are 1.7 times larger than that of a conventional 6.5-inch. This is proprietary technology and is crucial as there is poor lighting in 8 AMS Engine Bay building, reliable crack measurements require the largest video screen possible and eliminates/reduces the need to download images to computer station.
The Olympus borescope offers the most possible upgrades to multiple probes should this be required once Engine Bay starts maintaining the new Fixed Wing Sar Platform. The local supplier can provide bilingual support on short notice. Quick timeline purchase required as shop is currently with reduced to no capability, resulting in potential erroneous troubleshooting of engine turbine and unnecessary turbine removal.
6. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work").
7. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the Agreement on Internal Trade (AIT) - Article 506.12 (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;
8. Period of the proposed contract or delivery date
a. The equipment must be delivered as soon as possible. The optional items would require delivery prior to 31 March 2018.
9. Name and address of the pre-identified supplier
Olympus Canada Inc.
25 Leek Crescent
Richmond Hill ON, L4B 4B3, Canada
10. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing dateof this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
11. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is indicated within the posting.
12. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Name: Lori Rombough
Title: Supply Specialist
Public Works and Government ServicesCanada
Acquisitions Branch
Address: 86 Clarence Street
Kingston, ON K7L 1X3
Telephone: 613-545-8061
Facsimile: 613-545-8067
E-mail address: l••••••••@•••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
The buyer plans to award this contract to a named supplier without competition. If your business can do this work, send a statement of capabilities to the contracting authority before February 3, 2017. If it qualifies, the buyer must open a full competition.
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