Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
NOTICE OF PROPOSED PROCUREMENT (NPP)
Security Requirement: at the date of bid closing
1. The Contractor must, at all times during the performance of
the Contract, hold a valid Facility Security Clearance at the
level of SECRET, issued by the Canadian Industrial Security
Directorate (CISD), Public Works and Government Services Canada
(PWGSC).
2. The Contractor personnel requiring access to PROTECTED
information, assets or sensitive work site(s) must EACH hold a
valid personnel security screening at the level of SECRET,
granted or approved by CISD/PWGSC.
3. The Contractor MUST NOT remove any PROTECTED information
from the identified work site(s), and the Contractor must ensure
that its personnel are made aware of and comply with this
restriction.
4. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
5. The Contractor must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B
(b) Industrial Security Manual (Latest Edition).
Requirement:
To provide maintenance and inspection services, including all
necessary tools, services, and labour, on
the Chillers for Public Works and Government Services Canada
(PWGSC) located at CHCP
Confederation at 501 Heron Road, Ottawa On., K1A 0S5 in
accordance with the Statement of Work
attached herein as Annex A
The Contractor shall execute such work in a careful and
workmanlike manner and in accordance with all
related Codes, Standards and Regulations from all levels of
Government (Provincial/Territorial, Municipal
and Federal).
The period of any resulting Contract shall be for five (5) years.
Mandatory Response Time :
As per Annex A "PWGSC Statement of Work 8M3-0076-15", SW 3.
"Service Calls", items .5 and .6 it is a mandatory requirement
of this contract that:
1. All Calls between regular inspections and shall be answered
by a qualified mechanic within one (1) hour of receiving the
call on a 24 hour, 7 day basis. All named Service personnel must
be able to report on site ready to service the system within two
(2) hours of receiving the request for service and such work
shall proceed continuously until the system is returned to safe
operating condition.
2. In the event that there is an emergency the Contractor's
non-working Service Manager must be available to respond on-site
within two (2) hours of receiving the call on a 24 hour, 7 day
basis.
Mandatory Card and Licensing Documentation :
Service personnel employed by the Contractor to carry out the
work on this requirement must be in possession of all the
following certification (provide valid copies):
To carry out work on this requirement, two (2) Service Personnel
and one (1) Back-up Service Personnel employed by the Contractor
must be in possession of :
.1 A valid Ozone Depletion Prevention Card.
.2 A valid Air Conditioning and Refrigeration Certification
Licence for the province of Ontario or approved Red Seal
interprovincial equivalent.
.3 A valid Fall Protection Training Certificate.
.4 A valid WHMIS Training Certificate
The Contractor shall, before replacing any specific person named
in the contract, provide notice in writing to the Departmental
Representative and the Contracting Authority containing proof
that the person has the required certification.
It is mandatory that the documentation requested above be
submitted with the proposal. Bidders must provide copies of all
valid documentation requested for each technician to carry out
the work on this requirement. If not included with the
proposal, the bid will be deemed non-responsive.
Mandatory Employee Experience and Past Performance :
The bidder must provide evidence to demonstrate that the
personnel proposed have experience and past performance by
referencing two (2) projects/contracts satisfactorily rendered
or on-going within the past three (3) years from date of bid
closing wherein the employees have performed satisfactorily.
Each project/contract must be of comparable size, scope and
complexity to the work described in this RFP. The bidder must
complete the following form, for each employee who will be
performing work on this requirement in order to demonstrate that
each proposed employee has the required three (3) years
experience (36 months).
The Contractor must provide the name of a VALID reference in
order to demonstrate that the proposed employee has the required
three (3) years experience (36 months). To be accepted as valid:
A) The reference must be the name of an individual from a
non-affiliated firm who can verify that the proposed employee
has satisfactorily obtained the required experience,
OR
B) Should the proposed employee's experience reside only within
the Contractor's company, then the reference must be the name of
a customer for whom the proposed employee has completed work.
The customer must be able to verify that the proposed employee
has satisfactorily obtained the required experience.
The blank tables in the RFP have been provided for up to three
(3) employees.
Mandatory Non Working Service Manager Expertise and Experience :
a) Name the Contractor's non working Service Manager who will be
assigned to this Contract, including the name and number of
years of experience as a non working Service Manager for Chiller
Services. It is Mandatory that the non working Service Manager
have at least three (3) years (36 months) experience in a
supervisory role in the field of Chiller services.
b) The bidder must provide evidence of its experience and
satisfactory performance of the Non Working
Service Manager by referencing at least one (1) project or
contract for clients of a duration of at least three (3) years
(36 months), within the past ten (10) years, in providing
experience as a non-working Service Manager for Chiller
services. Should it be necessary to provide more
Project/Contract Reference Names in order to demonstrate that
the proposed employee has the required three (3) years
experience (36 months), then the Contractor must provide this
additional information on a separate sheet and attach with the
proposal.
Mandatory Site Visit:
It is mandatory that the Bidder or a representative of the
Bidder attend the site visit.
Arrangements have been made for a site visit to be held on
Thursday March 29, 2012 at 10:00 AM. starting at the main
entrance of the CHCP Confederation Building (501 Heron Road,
Ottawa, Ontario, K1A 0S5).
It is mandatory that the bidders provide and wear safety
footwear for the site visit. Bidders who do not wear safety
boots will not be permitted to attend the site visit.
Bidders should communicate with the Contracting Authority prior
to the visit to confirm attendance. Bidders will be required to
sign an attendance form. Bidders should confirm in their bids
that they have attended the site visit.
Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant. Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.
All enquiries are to be submitted in writing to the Contracting
Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail :
d••••••••@••••••••.••.ca.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
