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Description of Requirement
OVERVIEW
The Canada Revenue Agency (CRA) wishes to establish a contract to deliver the CRA’s Flat Form print and related service requirements, in an efficient manner through the application of industry best practices.
The Contractor will be responsible for meeting CRA’s requirements on an as-and-when-requested basis, and to ensure timely, accurate service delivery.
The CRA has been spending approximately $350,000 annually on flat forms for various programs within the Agency. There are approximately 350 different flat forms that are printed for various CRA programs. This would include but is not limited to: Flat Forms (includes folding, perforating, or scoring), Pads, NCR Forms, Numbering (includes MICR/OCR, static or variable/sequential), Personalization/Mailings, etc.
The total estimated number of annual impressions is approximately 20,000,000. The number of impressions per requirement typically range from 500 to 10,000,000 impressions.
Flat forms are required in either or both Official Languages, French and English.
The production time ranges from 4 (four) to 20 (twenty) working days.
The resulting contract will include a minimum guarantee of $50,000.00 (applicable taxes included), for the period of the Contract, including options.
Sustainable Development
It is the Agency’s objective to promote sustainable development initiatives by purchasing environmentally preferable products, where possible, as well as encouraging vendors to use best practices in packaging and delivery to reduce environmental impacts.
The Contractor is required to assist the CRA with achieving these objectives and is responsible for the following:
All paper products must contain a minimum of 30% PCW, or contain virgin fiber originating from a sustainably-managed forest certified to a third-party verified forest certification standard such as or equivalent to the Canadian Standards Association Sustainable Forest Management Standard (CSA/SFMS), the Forestry Stewardship Council (FSC) or the Sustainable Forestry Initiative (SFI). Canada reserves the right to request proof of such qualifications, at its sole discretion, throughout the life of the Contract. All designated stocks are listed in the tables of the Basis of Payment.
Products that are equivalent in certification to the certifications specified will be considered where the Contractor:

designates the certification(s) name of the product;
states that the substitute certification is fully interchangeable with one of the certifications specified in the offer;
provides complete specifications and descriptive literature for each substitute certification;
provides compliance statements that include technical specifics showing the substitute certification meets all mandatory performance criteria that are specified in one of the certifications specified in the offer; and
clearly identifies those areas in the specifications and descriptive literature that support the substitute product's compliance with any mandatory performance criteria.Certification(s) offered as equivalent in form, fit, function and quality will not be considered if:

the offer fails to provide all the information requested to allow the Contracting Authority to fully evaluate the equivalency of each substitute certification; or
the substitute certification fails to meet or exceed the mandatory performance criteria of one of the specified certifications identified in the offer.The CRA may, but will have no obligation to, request the Contractor demonstrate, that the substitute certification is equivalent to the certifications specified herein. The cost to demonstrate the equivalency shall be borne by the Contractor.
All paper products must be manufactured such that if a whitening process is used, the fibre must not have been whitened with elemental chlorine.
Packaging
The Contractor is responsible for:

Packing all items to minimize the use of packing materials and be made of recycled and/or recyclable material, where feasible.
Using packaging and shipping materials that are designed to minimize the waste.
Using corrugated cardboard that contain a minimum 30% post-consumer recycled-fibre content.
Using reusable, returnable and recyclable packaging and shipping materials whenever feasible.
Forms must be packed in new, uniform shipping cartons to ensure stability of transportation and storage.Price Escalation/De-escalation
Prices for the optional periods of service, if exercised at CRA's discretion, will be adjusted (i.e. either increased or decreased) in accordance with the following, as published by Statistics Canada.
The unit and hourly pricing will be adjusted, prior to commencement of each option year, if exercised, using the Statistics Canada Consumer Price Index (CPI), “Services” index, accessible via the link below:
https://www150.statcan.gc.ca/n1/dai-quo/cal1-eng.htm
The prices of the previous contract year will be multiplied by the “% change” published for the twelve month period preceding the contract anniversary date (for the second contract year) or the month in which the Option is exercised.
TRADE AGREEMENTS
Only CFTA is applicable to this requirement.
CONTRACT AND OPTIONS PERIODS

The Services will be required from date of Contract to 30 September 2021 inclusive, with two irrevocable options to extend the contract period for up to two additional years, to be exercised in 1-year increments.
Contractor Selection Methodology
The Bidder must meet all mandatory criteria applicable to this solicitation. Only the bids meeting the mandatory criteria will be evaluated and scored in accordance with the point rated evaluation criteria. Any proposal that does not achieve the minimum score of 66 points out of 110 will be considered non-compliant and will receive no further consideration.
To determine an overall score for each proposal, technical and price will each be given a rating value; in this case, 60% for technical and 40% for price, and then combined to derive a total combined rating.
The Bidder recommended for award of the Contract will be the compliant Bidder achieving the highest combined rating.
SUBMISSION OF PROPOSALS
When responding, the proposal MUST be sent by fax or using an electronic/online -fax service to 418-562-3058.
Bidders should keep a copy of their fax transmission report for record keeping purposes.
ONLY ELECTRONIC BIDS WILL BE ACCEPTED. Due to the COVID-19 situation, the delivery of a physical (paper) proposal is not considered to be practical and therefore physical proposals will not be accepted.
All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:
CONTRACTING Authority:
Michael Yaehne
Senior Supply/Business Analyst
Contracting Division
Canada Revenue Agency
Tel. Number : (613) 291-3146
Email Address : M••••••••@•••••••.••.ca