This bid solicitation cancels and supersedes previous bid solicitation number ECLO-RFP-18-0778 dated March 8, 2019 with a closing of March 26, 2019 at 2:00PM (Gatineau time).
Task and Solutions Based Professional Services (TSPS)
The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.
Tendering Procedure: Attachment: No
Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
Supply Arrangement Number: E60ZT-16TSPS
This requirement is open only to those TSPS Supply Arrangement Holders who qualified under the following workstream: WORKSTREAM 3 – Category 3.2 Project Manager
The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:
Resource Security Clearance: Secret
The following SA Holders have been invited to submit a proposal:
All SA Holders have been invited.
Background
The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada (EC).
The projections of EC show that there will be greater demand from electors to vote by special ballot.
To cope with the mounting pressure from this unpredictable (and inevitable) volume increase in special ballots and manage the resulting risks, Alternative Voting Methods and Operational Outreach (AVMOO) wishes to optimize its centralized processes so that special ballots can be processed in a timely manner.
AVMOO is currently consolidating its efforts to improve its operational capacity so as to reduce the manual processes to be used for the 43rd general election (GE) in October 2019.
In addition, in the context of strategic planning for future election cycles, AVMOO may pursue streamlining its business processes in view of the 44th GE in October 2023.
Requirement
This bid solicitation is being issued to satisfy the requirement of Elections Canada, for the services of a Senior Project Manager.
Period of the Contract - Initial Term with Option to Extend
The Contract period will be from the Effective Date of the Contract until March 31, 2020 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by two additional periods of one year each under the same terms and conditions.
Submission of Offers
It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).
Mailing Address:
Elections Canada
30 Victoria Street -1st Floor (Business Centre), Gatineau, QC, K1A 0M6
Attn: Lydia Oliveira, Advisor, Procurement and Contracting Services
Elections Canada File No: ECLO-RFP-18-0778A
For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).
Bids sent via electronic mail or facsimile will not be accepted.
All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to P••••••••@••••••••.ca no later than the deadline indicated at p.12 of the RFP. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at P••••••••@••••••••.ca.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Further information about Elections Canada may be obtained at www.elections.ca.
Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.
NOTE: Task and Solutions Based Professional Services (TSPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact s••••••••@••••••••.••.ca.
