Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
MEADOWLARK OPTICS
5964 IRIS PARKWAY
P.O. BOX 1000
FREDERICK Colorado
United States
80530
Nature of Requirements:
High Speed 1920 x 1152 Nematic SLM System with High-Speed Triggering PCIe Controller and Liquid Cooling System.
1.ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. DEFINITION OF THE REQUIREMENT
Public Works and Government Services Canada (PWGSC), on behalf of its client, Defence Research and Development Canada (DRDC), would like to establish a contract in order to obtain a High speed Nematic SLM System from Meadowlark Optics.
The high power spatial light modulator is a specialized equipment needed by DRDC in order to conduct trials and research on lasers for the Royal Canadian Navy. This equipment represents a new approach to control high power laser beams through a liquid crystal matrix, significantly cheaper and less complicated as compared to traditionally used mirror matrices.
3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its product meets the requirements of the requirement and that it includes the following components and/or specifications:
Provide a system commercially available (COTS) that meets the specifications included in the statement of requirements below. More specifically, the proposed equipment offers, amongst others, a 200 W/cm2 incident continuous power tolerance, a large resolution (1920 x 1152) necessary for a precise beam control, and a brief reaction time ( 200:1
AR Coating Performance: Ravg less than or equal to 0.25 %
Clear Aperture: greater than or equal to 1.70 in. diameter
TWD (P-V @ 632.8nm): less than or equal to lamda/4 @ 633 nm
Surface Quality: 20 - 10, Scratch - Dig
Transmitted Beam Deviation: less than or equal to 3 arc min
Damage Threshold: greater than or equal to 10 J/cm2, 10 ns pulse width
Operating Temperature Range: -50 °C to +80 °C
Quantity: 6
4. APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
This procurement is subject to the following trade agreements:
- Canadian Free Trade Agreement (CFTA)
- North American Free Trade Agreement (NAFTA)
5. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION
The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".
6.EXCLUSIONS AND/OR LIMITED TENDERING REASONS
The following exclusion(s) and/or limited tendering reasons are invoked under the (section of the trade agreement(s) specified):
Canadian Free Trade Agreement (CFTA)
Chapter Five - Government Procurement
Article 513: Limited Tendering
1. Subject to paragraphs 2 and 3, and provided that it does not use this provision for the purpose of avoiding competition among suppliers or in a manner that discriminates against suppliers of any other Party or protects its own suppliers, a procuring entity may use limited tendering in the following circumstances:
(b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(iii) due to an absence of competition for technical reasons.
North American Free Trade Agreement (NAFTA)
Part IV, Government Procurement, Chapter 10, Article 1016:
2. An entity may use limited tendering procedures in the following circumstances and subject to the following conditions, as applicable:
b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
7. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Meadowlark Optics manufactures the High Speed Nematic SLM System which combine all the unique and essential characteristics required by DRDC. Consequently, in accordance with government contracting policy, it is proposed that a contract be awarded to Gamma Scientific Inc., which is to our knowledge, the only firm capable of supplying the products.
8. OWNERSHIP OF INTELLECTUAL PROPERTY
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
9. PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE
The equipment must be delivered no later than sixteen (16) weeks following the contract award.
10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Meadowlark Optics Inc.
5964 Iris Parkway
Frederik, CO 805530
11. APPROXIMATIVE VALUE
Between 100 000.00$ and 200 000.00$ USD
12. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
13. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES
The closing date and time for acceptation statements of capabilities is on December 10, 2019 at 2:00 p.m. eastern standard time EST.
14. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Inquiries and statements of capabilities are to be directed to:
Name: Julie Carbonneau
Title: Procurement Agent
Telephone: (418) 649-2837
Facsimile: (418) 648-2209
Email: J••••••••@•••••.••.ca
15. ACRONYMS
-DRDC: Defence Research and Development Canada
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
