Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Collective Data Inc
460 12th Ave. SE Unit 200
Cedar Rapids Iowa
United States
52401
Nature of Requirements:
TITLE: COTS INVENTORY SOFTWARE SOLUTION
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contractingofficer may then proceed with the award to the pre-identified supplier.
DEFINITION OF REQUIREMENT
Natural Resources Canada (NRCan) has a requirement for the provision of a Commercial of the Shelf (COTS) solution including annual Maintenance and Support service, training and professional services that would replace the Polar Continental Shelf Program’s (PCSP) inventory software.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contractfor these goods to Collective Data Inc. Before awarding a contract, however, the government provides other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the fifteen calendar day posting period.
Canada intends to enter into a sole source contract with Collective Data Inc. for the purpose of procuring Collective Quartermaster 6 software licenses including associating maintenance and support services, training and professional services. Canada reserves the right to add additional clients to this contract at the same price, and under the same terms and conditions, as granted to NRCan.
If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.
CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
Any interested supplier must demonstrate by way of a statement of capabilities that their product and services meet the following requirements:
Requirements:
The proposed solution to meet this requirement must be ?off-the-shelf?, meaning that each component of the software is commercially available and requires no further research and development and is part of an existing product line with a field-proven operational history (that is, it has not simply been tested in a laboratory or experimental environment).
NRCan has a requirement to acquire 15 perpetual concurrent user licenses of the solution.
MANDATORY REQUIREMENTS:
1) Standalone module for check in and out of items with integrated quartermasterinventory control features, without integration or reliance on any accounting module and its associated business rules.
2) Product is browser-based UI only.
3) Active Directory integration for application users.
4) Offline mode for remote locationwork.
5) Hosting of multiple database masters in separate regional locations (multiple localized databases) with the web service built into the application (no requirement for 3rd-party web server.
6) Add-on module for making changes to the interface, fields, or workflow.
APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
- Agreement on Internal Trade (AIT)
- World Trade Organization - Agreement on Government Procurement (WTO-AGP)
- North American Free Trade Agreement (NAFTA)
JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Given the operational requirements; existing supplies; and the proprietary nature of the software in the operational environment; only one solution is able to meet the following mandatory requirements;
•Hosting of multiple database masters in separate regional locations (multiple localized databases) with the web service built into the application (no requirement for 3rd-party web server.
- Active Directory integration for application users
- Offline mode for remote location work.
GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)
Section 6(d) of the Government Contract Regulations is being invoked in this procurement as only one person or firm is capable of performing the contract.
EXCLUSIONS AND/OR LIMITED TENDERING REASONS
Annex 502.3(E)(1)(c) of AIT is applicable on the basis of limited tendering due to reasons when, contracts with the only supplier able to meet the bid requirements, including contracts to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licenses, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative.
Article 1016.2(b) of NAFTA is applicable onthe basis of limited tendering due to reasons where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
Article XV(b) of the WTO-AGP is applicable on the basis of limited tendering due to reasons when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substituteexists.
OWNERSHIP OF INTELLECTUAL PROPERTY
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the
Contractor.
THE PERIOD OF THE PROPOSED CONTRACT OR THE DELIVERY DATE(S)
The proposed contractis for a period of 1 year and includes 9 additional 1-year options. All deliveries mentioned in the requirement shall be delivered within 10 days of Contract award.
NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Collective Data Inc.
460 12th Ave. SE Unit 200
Cedar Rapids, IA 52401
SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submita statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice.
INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Inquiries and statements of capabilities are to be directedto:
Beth Weinberger
Supply Team Leader
Public Works and Government Services Canada
11 Laurier Street, phase 3
Gatineau, Québec, Canada (K1A 0S5)
B••••••••@••••••••.••.ca
Telephone 819-420-4506
Government of Canada
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
