An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement for service and maintenance support to the existing CSC National Headquarters security system presently installed and operational in all CSC facilities located throughout the National Capital Region (Ottawa) and to ensure all security system field devices currently deployed are always communicating with its SCC to allow full monitoring and timely emergency responding.
The work will involve the following:
1.1 Objectives:
The Contractor must supply regular effective technical service and maintenance support needed to keep the already deployed Correctional Service Canada (CSC) physical security system fully operational and in constant communication with its Security Control System (SCC) to allow the security system to remain continuously fully operational and efficient.
1.2 Tasks:
The Contractor must perform the following tasks:
Ensure the architecture and communicating means in terms of local subnetworks (Net Controllers) and the interaction of those subnetworks are reliable when delivering administrative and operational security management expectations.
Provide recommendations for improving management controls so issues with the system can be detected, identified, analyzed, assessed and responded to effectively and efficiently reduce the department’s possible exposure to various threats and risks.
Supply recommendations/guidelines that will assist to improve the functionality of the system.
Promote the life cycle of the system’s capabilities associated with the use of innovative technology, economies of scale and the availability of compatible software and components as may be required. Use of Commercial off-the-shelf firmware is mandatory.
Supply, replace and install any compatible devices that are part of the current system as required.
The contractor must provide detailed installation instructions for all server based installation changes and provide a system architecture design document changes consisting of mapping out all components and relationships.
Provide specific system designs, technical documents, layouts or data migration plans associated with the procurement of new hardware, software or firmware.
Evaluate and report if the system is appropriately robust and resilient to assist in eliminating wasteful or duplicated processes or requirements.
Maintain the current segregated security system configuration and allow for standardization and full integration into the existing Andover Continuum software applications.
Ensure the entire current security system is monitored from its present single SCC accommodated at 340 Laurier Avenue West, Ottawa, Ontario.
Provide a complete itemized pricing table for all hardware that would normally be required to service the present CSC security system including access control and CCVE material.
Respond to service calls requiring repairs to the system when the system unserviceable or malfunctioning. Upon receipt of a work request, the contractor must provide an estimate of costs for the work within 24 hours. The request will identify the location and a synopsis of the trouble or the type of work to be conducted. The proposal must include the hourly payment rate for work provided during normal working hours and for after working hours.
Respond to Urgent service requirements within a four (4) hour period from the time of the service call ,24 hours a day and 365 days a year. The contractor must respond to non Urgent service requests no later than 5:00 P.M. on the following day of the request.
1.3 Expected results:
CSC must have a fully operational and efficient security system at all times.
1.4 Deliverables:
1.4.1 The Contractor must provide the following deliverables:
Recommendations for improving management controls.
Recommendations to improve the functionality of the system.
Compatible devices as required.
Installation instructions and system architecture design document changes when required.
System designs, technical documents, layouts or data migration plans.
Report on the resiliency of the system.
Itemized price table.
Cost estimates.
1.4.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.5 Constraints:
1.5.1 Location of work:
a. The Contractor must perform the work at CSC National Headquarters.
b. Travel
ii. No travel is anticipated for performance of the work under this contract.
1.5.2 Language of Work:
The contractor must perform all work in English.
1.5.3 Security Requirements:
This contract includes the following security requirements:
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex C.
b) Industrial Security Manual (Latest Edition).
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Experience:
The supplier’s proposed resource must have a minimum of ten (10) years experience in the last 15 years in providing technical support to security alarm systems.
The supplier’s proposed resource must have a minimum of eight (8) years experience in installing and replacing security system devices supported by the Continuum Andover security system application software.
The supplier’s proposed resource must have a minimum of ten (10) years experience working in government security system environments which include Federal and Provincial government entities with more than 5,000 employees and which are located in at least 2 different geographical locations or sites.
The supplier must possess a minimum of one technician employee who has been appointed /certified as an authorized partner of Schneider Electric by Schneider Electric in writing.
3. Applicability of the trade agreement (s) to the procurement
This procurement is subject to the following trade agreement (s):
Canadian Free Trade Agreement (CFTA)
The procedural requirements of the other international trade agreements will be fulfilled following compliance to the procedural requirements of CFTA.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
The Supplier is the only known certified service provider that is capable of maintaining the security system.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
Canadian Free Trade Agreement (CFTA), Article 513
(b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(i) the requirement is for a work of art;
(ii) the protection of patents, copyrights, or other exclusive rights;
(iii) due to an absence of competition for technical reasons;
(iv) the supply of goods or services is controlled by a supplier that is a statutory monopoly;
(v) to ensure compatibility with existing goods, or to maintain specialized goods that must be maintained by the manufacturer of those goods or its representative;
(vi) work is to be performed on property by a contractor according to provisions of a warranty or guarantee held in respect of the property or the original work;
(vii) work is to be performed on a leased building or related property, or portions thereof, that may be performed only by the lessor; or
(viii) the procurement is for subscriptions to newspapers, magazines, or other periodicals.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of one (1) year, from 1 Apr 2019 to 31 Mar 2020 with an option to extend the contract for two (2) additional one-year periods.
11.Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $117,450.00 (GST/HST extra).
12. Name and address of the pre-identified supplier
Name: Assured Security Technologies Inc.
Address: 1673 Cyrville Rd, Suite 202
Ottawa, Ontario
K1B 3L7
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is March 4, 2019 at 2:00 PM EST.
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Joanne Steffin
Correctional Service Canada
340 Laurier Avenue West
Ottawa, Ontario
K1A 0P9
Telephone: 613-947-3430
E-mail: j••••••••@•••••••.••.ca
