Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
DND - BANNER STANDS & GRAPHIC PANELS
W8484-148036/A
Amaral(CX Div.), Paola
Telephone No. - (613) 993-5642
Fax No. - (613) 993-2581
NATURE OF REQUIREMENT:
Department of National Defence (DND) has a requirement to
purchase retractable banner stands (Expand MediaScreen 4, or
equivalent) and printed graphic panels (Expand Media Roll Kit,
or equivalent) to market different recruitment initiatives and
to attract potential new recruits to the recruiter's table at
various recruiting events such as job fairs, community festivals
and recruitment nights.
DELIVERY DATE:
(a) All the deliverables must be received on or before February
25th, 2014, according to the quantities and locations specified
in the Appendix "1" Distribution List.
(b) Partial deliveries (for each location) will not be accepted.
One (1) invoice is to be made for each location (according to
Appendix "1" Distribution List) which should include the date,
name and address of client department, contract number,
quantities, description, as well as any special instructions.
The Contractor must call the Technical Authority at least 48
hours prior to delivery.
(c) The Contractor must ensure the safe arrival of all
deliverables at their final destination by using
industry-standard packaging and shipping practices. Packing
slips must accompany each shipment. All deliverables remain the
responsibility of and at the risk of the Contractor until
accepted by Canada in accordance with this Contract. The cost of
replacing any units damaged in transit to the final destination
is the Contractor's responsibility and units will not be
considered delivered on the Delivery Date unless they are
undamaged and ready for acceptance.
PERIOD OF THE CONTRACT:
The period of the Contract is date of Contract award to March
31st, 2014.
MANDATORY REQUIREMENTS:
M.1 Requirement and Equivalent Products
The Bidder must provide specifications and descriptive
literature for each proposed product in accordance with the
requirement described in Annex "A" Statement of Work, and in
accordance with SACC Manual Clause B3000T (2006-06-16)
Equivalent Products (reproduced below for convenience):
Equivalent Products:
1. Products that are equivalent in form, fit, function and
quality to the item(s) specified in the bid solicitation will be
considered where the Bidder:
a) designates the brand name, model and/or part number of the
substitute product;
b) states that the substitute product is fully interchangeable
with the item specified;
c) provides complete specifications and descriptive literature
for each substitute product;
d) provides compliance statements that include technical
specifics showing the substitute product meets all mandatory
performance criteria that are specified in the bid solicitation;
and
e) clearly identifies those areas in the specifications and
descriptive literature that support the substitute product's
compliance with any mandatory performance criteria.
2. Products offered as equivalent in form, fit, function and
quality will not be considered if:
a) the bid fails to provide all the information requested to
allow the Contracting Authority to fully evaluate the
equivalency of each substitute product; or
b) the substitute product fails to meet or exceed the mandatory
performance criteria specified in the bid solicitation for that
item.
3. In conducting its evaluation of the bids, Canada may, but
will have no obligation to, request bidders offering a
substitute product to demonstrate, at the sole cost of bidders,
that the substitute product is equivalent to the item specified
in the bid solicitation.
If the Bidder proposes one or more products under the Equivalent
Products article, Canada may, but will have no obligation to,
request a sample of one or more of the product(s) proposed in
order to determine whether the proposed product(s) meet the
technical specifications identified at Annex "A" Statement of
Requirements. The Bidder will have the number of days specified
by Canada in its request to provide the required sample(s).
Failure to provide a sample within the time allotted may result
in the entire bid being declared non-responsive.
If the Bidder fails to demonstrate in its technical proposal
and/or through a sample provided (if requested by Canada) that a
proposed product is equivalent (in accordance with SACC Manual
Clause B3000T (2006-06-16 Equivalent Products), the entire bid
will be declared non-responsive and will not be considered
further.
The Bidder is not required to propose the same brands for all
products listed under A.3 Deliverables.
NOTE: The Bidder is not required to submit a sample of any
product(s) proposed with the bid submission.
M.2 Financial Proposal
The Bidder must provide complete costing information strictly in
accordance with Annex "B" Pricing and List of Deliverables. All
line items in Annex "B" must be bid. The total amount of Goods
and Services Tax (GST) or Harmonized Sales Tax (HST) must be
shown separately, if applicable.
BASIS OF SELECTION:
A bid must comply with the requirements of the bid solicitation
and meet all mandatory technical evaluation criteria to be
declared responsive. The responsive bid with the lowest
evaluated price will be recommended for award of a contract.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
