Trade Agreement: NONE
Tendering Procedures:
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
1 Background and Purpose of this Request for Information (RFI)
(a) Background:
On July 31, 2013, Canada hosted an "Industry Engagement Day" in
Toronto, Ontario, to present the current state of the Port Hope
Long Term Waste Management Facility (LTWMF). This Industry
Engagement Day session was open to all interested suppliers and
associations in this industry. Canada engaged industry in a
discussion on the current scope, procurement strategy and key
requirements of the Port Hope LTWMF.
(b) Purpose:
As a follow-up to the Industry Engagement Day, the purpose of
this RFI is to seek from industry the following:
(a) ideas related to the current approach that might result in
efficiencies and cost savings to Canadians, or
(b) broader alternative approaches to the overall scope that
will result in cost savings to Canadians.
The current design for the LTWMF and the remediation of major
sites is based on the limitations and constraints imposed by a
number of regulating documents. Any proposed alternative
approaches must fit within these same constraints. These
regulating documents contained within this RFI include:
1) The Legal Agreement between Canada and the Municipality of
Port Hope;
2) The approved Environmental Assessment issued under the
Canadian Environmental Assessment Act; and
3) The Canadian Nuclear Safety Commission (CNSC) Waste Nuclear
Substance Licence for the Port Hope Project.
(c) Cost Estimate:
The estimate for the proposed LTWMF and remediation sites
solution is between $350M to $500M.
2 Nature of Request for Information
This is not a bid solicitation. This RFI will not result in the
award of any contract. As a result, potential suppliers of any
goods or services described in this RFI should not reserve stock
or facilities, nor allocate resources, as a result of any
information contained in this RFI. Nor will this RFI result in
the creation of any source list. Therefore, whether or not any
potential supplier responds to this RFI will not preclude that
supplier from participating in any future procurement. Also, the
procurement of any of the goods and services described in this
RFI will not necessarily follow this RFI. This RFI is simply
intended to solicit feedback from industry with respect to the
matters described in this RFI.
3 Nature and Format of Responses Requested
Respondents are requested to provide their comments, concerns
and, where applicable, alternative recommendations regarding how
the requirements or objectives described in this RFI could be
satisfied. Respondents are also invited to provide comments
regarding the content, format and/or organization of any draft
documents included in this RFI. Respondents should explain any
assumptions they make in their responses.
4 Response Costs
Canada will not reimburse any respondent for expenses incurred
in responding to this RFI.
5 Treatment of Responses
(a) Use of Responses: Responses will not be formally evaluated.
However, the responses received may be used by Canada to develop
or modify procurement strategies or any draft documents
contained in this RFI. Canada will review all responses received
by the RFI closing date. Canada may, in its discretion, review
responses received after the RFI closing date.
(b) Review Team: A review team composed of representatives of
Public Works and Government Services Canada (PWGSC), AECL and
Natural Resources Canada (NRCan) will review the responses.
Canada reserves the right to hire any independent consultant, or
use any Government resources that it considers necessary to
review any response. Not all members of the review team will
necessarily review all responses.
(c) Fairness Monitor: A Fairness Monitor will provide
independent validation on the fairness of this process.
(d) Confidentiality: Respondents should mark any portions of
their response that they consider proprietary or confidential.
Canada will handle the responses in accordance with the Access
to Information Act.
(e) Follow-up Activity: Canada may, in its discretion, contact
any respondents to follow up with additional questions or for
clarification of any aspect of a response.
6 Contents of this RFI
This RFI contains the Detailed Design Description Reports that
are applicable to the requirement. This document remains a work
in progress and respondents should not assume that new clauses
or requirements will not be added to any bid solicitation that
is ultimately published by Canada. Nor should respondents assume
that none of the clauses or requirements will be deleted or
revised. Comments regarding any aspect of the draft document are
welcome.
7 Format of Responses
(a) Cover Page: If the response includes multiple volumes,
respondents are requested to indicate on the front cover page of
each volume the title of the response, the solicitation number,
the volume number and the full legal name of the respondent.
(b) Title Page: The first page of each volume of the response,
after the cover page, should be the title page, which should
contain:
(i) the title of the respondent's response and the volume number;
(ii) the name and address of the respondent;
(iii) the name, address and telephone number of the respondent's
contact;
(iv) the date; and
(v) the RFI number.
(c) Canada requests that suppliers submit electronic copies of
their responses in both Microsoft® Office 2003 or 2007
compatible format and/or searchable Adobe Acrobat® compatible
PDF format.
(d) Number of Copies: Canada requests that respondents submit 1
copy of their responses.
8 Enquiries
Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this RFI may direct their enquiries to:
Contracting Authority: Maria Lopez
E-mail Address: M••••••••@••••••••.••.ca
Telephone: 416-512-5776
Facsimile: 416-512-5652
9 Submission of Responses
(a) Time and Place for Submission of Responses: Respondents are
asked to send responses by e-mail to the Contracting Authority's
email address identified above by the time and date indicated on
page 1 of this document.
(b) Responsibility for Timely Delivery: Each respondent is
solely responsible for ensuring its response is delivered on
time to the correct location.
(c) Identification of Response: Each respondent are asked to
ensure that its name and return address, the solicitation number
and the closing date appear legibly on the outside of the
response.
Delivery Date: 05/11/2013
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
