Réaménagement/personnalisation véhicule

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Frontline Communications
12770 44th Street North
Clearwater Florida
United States
33762
Nature of Requirements:

INNOVATION, SCIENCE AND ECONOMIC DEVELOPMENT CANADA (ISED)

ADVANCE CONTRACT AWARD NOTICE
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, during the fifteen calendar day posting period, a statement of capabilities that meet the requirements set out in the ACAN, the competitive requirements of the government's contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board's electronic bidding authorities.

If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements in the ACAN, the department or agency must proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.

DESCRIPTIVE TITLE
Up-fitting and customization for the development of a CRC Mobile Wireless Research Platform

BACKGROUND
In 2013, the Communications Research Centre Canada (CRC) began a program to modernize its research facilities. Part of this modernization has involved an effort to improve CRC’s fleet of mobile research vehicles. These research vehicles, which consist of a mix of light and heavy-duty vehicle types, are highly customized with integrated power systems, masts and specialized racks for interior/exterior equipment mounting. In the past, each vehicle had been specifically customized to support the test and measurement equipment and functions required by a single expertise area within CRC. This approach resulted in a large fleet of measurement vehicles which were over-specialized and not easily shared amongst the diverse array of CRC research groups.

In an effort to both modernize and reduce the size of its ageing measurement fleet, CRC has made considerable efforts to identify its requirements for a common mobile research platform that could support all of CRC’s mobile wireless research activities. The current core requirements identify a mobile measurement platform based on a large cargo vehicle; the Nissan NV3500 SV, which was identified due to its low center of gravity, significant cargo capacity, towing capability, powerful engine and heavy-duty chassis and frame. It is expected that CRC’s future measurement fleet could consist of up to four of these vehicles, each of consistent fit and function. The major technical requirements are provided in the Up-Fitting Requirements section below.

Having identified the requirements for the common platform on which CRC’s future measurement vehicles would be based, considerable effort was made to identify potential manufactures with vehicles pre-designed and pre-engineered to meet these requirements. To date, only a single manufacturer has been identified which has a history of designing and building vehicles meeting all these requirements on a Nissan NV3500 SV platform.

UP-FITTING REQUIREMENTS
The work conducted under this contract shall be for the up-fitting of a Government supplied 2019 Nissan NV3500 SV (Model: X32B79/RW00). As mentioned, this requirement is NOT for the purchase of the identified vehicle, only the up-fitting of said vehicle. The requested up-fitting must meet the following requirements:

1. The final up-fitted vehicle must be compliant with the Canada Motor Vehicle Safety Standards (CMVSS) laid out by the Canada Motor Vehicle Safety Act (CMVSA).
2. The up-fitted vehicle must retain, at a minimum, the following three seating positions including safety belts:
2(a) Two seating positions in the front: one for the driver and one for the passenger/navigator.
2(b). One seating position in the rear, for the equipment operator.
3. The vehicle must be up-fitted with an integrated roof platform for mounting equipment to the vehicle roof. The roof platform must:
3(a) be capable of supporting a weight of no less than 450 lb;
3(b) extend the full width of the vehicle roof and be no less than 8' in length;
3(c) extend the total height of the vehicle by no more than 7";
3(d) support a generic means to install 130 lb of additional equipment;
3(e) be constructed from strong aluminum such that mounted equipment remains safely attached while travelling at typical highway speeds; and
3(f) be a levelled surface, free from obstructions or protrusions when the vehicle mast is not installed (see requirement 6.g).
4. The vehicle must be up-fitted with an integrated power system to supply AC power to onboard equipment without any shore connection. The integrated power system must:
4(a) provide a minimum of 3000 W of power;
4(b) provide a means to seamlessly select between the vehicle-based integrated AC power system and a shore or external power connection;
4(c) provide a period of autonomy, for at least 2 hours at a 3000 W power draw, where equipment can be operated without either the vehicle engine running or a shore/external power connection present; and
4(d) distribute 12 VDC and 120 VAC power via appropriate outlets/sockets throughout the vehicle’s interior and on the vehicle exterior.
5. The vehicle must be up-fitted with at least 34U of interior 19" rack space spread across no more than 2 equipment racks, built to industry standards. The interior 19" equipment racks must:
5(a) provide a means, compatible with industry standards, to mount equipment and equipment shelves into the equipment racks; and
5(b) be capable of mounting up to a total of 400 lb of equipment such that the equipment remains safely affixed while the vehicle is travelling at typical highway speeds.
6. The vehicle must be up-fitted with an integrated telescoping mast. The telescoping mast must:
6(a) be fully integrated into the vehicle including the erecting system, power and controls;
6(b) have a fully integrated automatic erecting system to raise and lower the mast;
6(c) have a fully extended height of at least 52';
6(d) support a payload of up to 200 lb when fully erected;
6(e) be equipped with a 1-¼" Nycoil for cable management;
6(f) not require guys with non-vehicle based attachment points for stabilization; and
6(g) be removable from the vehicle such that, when removed, the vehicle roof platform remains an unobstructed, flat surface as specified in requirement 3.f.
7. The vehicle must be up-fitted with stabilizing jacks to stabilize the vehicle when the mast is erected.
8. The vehicle must be up-fitted with a rear I/O panel with replaceable panel plates in which bulkhead connectors, sockets and pass-through can be mounted.
9. The vehicle must be up-fitted with a weather-tight cable feed-through system for routing cables between the vehicle’s exterior and interior.
10. The vehicle must be up-fitted with safety systems with audible alerts/transmission lockouts for the power system, reversing, doors ajar, mast, and stabilizing jacks to prevent vehicle operation unless all systems are safely stowed.
11. The vehicle must be capable of being up-fitted with a safety system to alert operators if the mast is being erected at an unsafe distance from overhead electrical wires.
12. The vehicle must be up-fitted with a front console I/O panel to provide power and data connections from the dash to the equipment racks.
13. The vehicle must be up-fitted with interior LED lighting and exterior scene lighting.

TECHNICAL REQUIREMENTS/RESULTS
Suppliers who believe their firm to be capable of providing the requested ?up-fitting’ requirement must provide detailed information clearly outlining their firm’s statement of capabilities. Suppliers must demonstrate technical compliance to all requirements herein.

1. Previous experience up-fitting a Nissan NV3500 SV V8 High Roof as per the requirements outlined above. Proof of prior experience must be provided via a documented summary of previous contract(s) with requirements identical to those detailed above and a detailed technical specification of the final vehicle and customizations.
2. Provide detailed documentation showing the design work for an up-fitted Nissan NV3500 SV, meeting the requirements outlined above, performed and validated. This documentation must include proof of CAD documentation of the vehicle’s mechanical and electrical systems.
3. Suppliers must supply proof that the required testing and/or computer modelling has been performed to ensure that the vehicle design takes into account appropriate load balancing and is compliant with the Canada Motor Vehicle Safety Standards (CMVSS) laid out by the Canada Motor Vehicle Safety Act.
4. Suppliers must supply proof of ISO 9001:2015 certification and that the installation of all equipment, including mast, power systems and equipment racks, are manufactured and installed to ISO 9001:2015 standards for quality management.
5. Suppliers must demonstrate capability of providing a 5-year warranty on all customized components used for the up-fitting.

IDENTIFICATION OF CONTRACTOR
Frontline Communications
12770 44th Street North
Clearwater, Florida 33762
USA

You are hereby notified that the government intends to solicit a bid and negotiate with one firm only as identified above.

REASON FOR AWARDING CONTRACT TO THIS CONTRACTOR
From in-depth research by the Communications Research Centre Canada, Frontline Communications is the only company that offers off-the-shelf, pre-engineered designs for a Nissan NV3500 SV up-fitted to match the core technical requirements specified above.

ESTIMATED COST
The proposed contract is for the period from April 2019 to August 2019 with an estimated value of $210,000 CAD, taxes and freight included.

It is the Government of Canada's intent to issue a Sole Source contract to Frontline Communications; as the Crown believes they are the only firm capable of meeting the technical requirements as identified under the 'Up-fitting' and 'Technical Requirements sections.' As such, Frontline Communications is the only supplier capable of performing the work.

CLOSING DATE AND TIME FOR WRITTEN SUPPLIER RESPONSES CHALLENGING THIS REQUIREMENT IS 2:00 P.M, EASTERN TIME, 14 FEBRUARY 2019.

Should you have any questions concerning this requirement, contact the contracting officer identified below. The Industry file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Steve Dumaresq
Public Services and Procurement Canada
Commercial and Alternative Acquisitions Management Sector - Electrical and Electronics Products Division - HN
140 O'Connor Street Ottawa, Ontario K1A 0R5
Building L'Esplanade Laurier, East Tower - 4th Floor, Room 4125
Telephone number: +1 (613) 296-1704
E-mail address: s••••••••@••••••••.••.ca

The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.