Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Camp Chestermere Association
1041 E. Lakeview Rd
Chestermere Alberta
Canada
T1X1B1
Nature of Requirements:
MEALS AND ACCOMMODATIONS
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Requirement
Public Works and Government Services Canada (PWGSC) on behalf of its client, Department of National Defence, intends to enter into a contract with Camp Chestermere Association for the provision of meals and accommodations. The requirement also includes the availability of a body of water/training site. The period of the contract will be will be from date of 2018-05-01 to 2019-04-30 with two (2) additional option periods from 2019-05-01 to 2020-04-30 and 2020-05-01 to 2021-04-30.
3. Criteria for assessment of the Statement of Capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services, or construction services described in this ACAN may submit a Statement of Capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
MANDATORY CRITERIA
- Accommodations must be located no more than 5 km from the body of water/training site;
- The bidder must prepare food from the Health Department inspected premises and provide proof of inspection;
- Have a minimum of 2 male/2 female washrooms/toilets, and 2 male/2 female shower facilities;
- Provide accommodations based on 2 people per room for the Cadets, and one for each of the Supervising Officers and exclusive use of dormitory by Cadets. One bed per person, no male and females sharing accommodations;
- Have dining room/classroom/study room/common room, to accommodate 52 people, complete with seating, tables, and power to operate electronic devices;
- Have laundry facilities, including washer and dryer available;
- Have parking space for 1 vehicle available;
- Provide access to telephones;
- Be in good repair- buildings/areas must be clean and maintained prior to arrival of the cadets each training weekend;
- Comply with the National Building Code and National Fire Code.
- Location of training site must allow the use of power rescue boats as safety vehicle while Sea Cadets are on the water.
- Location of training site can be no further than 300 Kms from Sea Cadet Unit to be serviced at this location. Locations to be serviced are Calgary, Medicine Hat, Lethbridge, and Drumheller, Alberta.
4. Applicability of the Trade Agreement(s) to the procurement
This procurement is subject to the following trade agreement(s):
CFTA
5. Justification for the Pre-Identified Supplier
Camp Chestermere Association is considered to be the only known source that complies with all the essential qualifications listed above and is capable of performing the Work.
6. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d)
"only one person is capable of performing the work".
7. Exclusions and/ or Limited Tendering Reasons
The following exclusions and/or limited tendering reasons are invoked under the:
Agreement on Internal Trade (AIT) - Articles 506.12 (b)
8. Deliverables
Period of proposed contract:2018-05-01 to 2019-04-30 with two (2) additional option periods from 2019-05-01 to 2020-04-30 and 2020-05-01 to 2021-04-30.
Estimated Value:$ 240,000.00 CAD for all three years
9. Pre-identified Supplier:
Camp Chestermere Association
1041 E. Lakeview Rd
Chestermere, AB T1X1B1
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
