The National Capital Commission (NCC) has a requirement for the service expertise in Yardi and who also has knowledge of the repatriation of the Residential and Agriculture portfolios of the NCC.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the NCC’s intention to award a second daily rate contract, for a maximum period of one month to HAYS CANADA for $16,950 including taxes in order to complete the project.
The NCC previously awarded a competitive contract by invitation to HAYS CANADA in 2016 for $ 97,632 including taxes.
Before awarding a contract, however, the NCC provides other consultants with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the fifteen (15) calendar day posting period. If other potential consultants submit statements of capabilities during the fifteen (15) calendar day posting period that meet the requirements set out in the ACAN, the NCC will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract. If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.
Consultants who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the following minimum essential requirements:
Statements of capabilities submitted by consultants must:
a. Be provided in writing within the specified timeframe as indicated on the ACAN; and
b. Include documentation that clearly demonstrates that the supplier meets the requirements as set out in the Notice.
Minimum Essential Requirements of the Statement of Capabilities
1. Have knowledge of the NCC Residential and Agriculture portfolios and provide support for the final month of the DMS repatriation project:
Knowledge transfer to NCC employees regarding Yardi and Procurement;
Troubleshooting test failures in Yardi based on requirements established.
2. Support the End-user Training at the NCC:
Preparation of training material for Yardi processes;
Training of end users at the NCC in Yardi for work order and invoice approval process.
3. Support the migration of DMS data to Yardi
Validation of NCC data;
Validation of the workflows and Security roles in Yardi;
Troubleshooting of defects identified after Go-Live,
HAYS CANADA CONSULTANT has provided an individual to the NCC who:
has a vast amount of experience in Yardi Voyageur 7.
has participated in many transformation projects in property management.
is extremely familiar with the Business Processes of the NCC.
has been involved in the development of this business process and project since the beginning.
knows how the NCC functions in order to ensure that the development reflects the NCC Process.
has written process flows and training manuals for the Yardi property management processes.
specified and then created all of the Yardi workflows that are the responsibility of the NCC, and specified several customizations prepared by our partner, Yardi.
Participated in the Go-Live of the implementation of the Yardi system February 15th, 2017.
combination of Dynamics AX, Yardi and leading transformation projects in property management experience and knowledge of the NCC is unique.
All questions, requests for clarifications or statement of capabilities submissions must be submitted in writing to:
Nathalie Rheault, Senior Contract Officer
E-mail n••••••••@•••••••.ca
This requirement falls within the exemptions under the Agreement on Internal Trade (AIT), Chapter 5, Article 506, items 12 (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.
