services culturels

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to for the provision of Cultural Services to the Pacific Region Community offices. The work will involve the following: deliver of aboriginal cultural / ceremonial teachings.

The Correctional Service of Canada is committed to providing programs and opportunities to meet the Cultural, Spiritual and Intervention Needs of the Aboriginal populations within the institutions as per CD 702. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal culture spirituality and traditional teachings while respecting and learning the beliefs and values systems of the local territory.

The Correctional Service Canada has a requirement to provide Elder and Spiritual Advisor services to the Pacific Region Institution. "Elder" means any person recognized by the Aboriginal community as having knowledge and understanding of the traditional culture of the community, including the physical manifestations of the culture of the people and their spiritual and social traditions.

1.1 Objectives:
To meet the cultural/ceremonial needs of the Aboriginal offender population through pro-social interaction, activities and teachings.

The Correctional Service of Canada “The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.”

The contractor furthers the commitment of the Correctional Service of Canada to continue meet the Spiritual Needs of the Aboriginal populations within the institutions as per CD 702.

The Correctional Service of Canada is committed to providing programs and opportunities to meet the needs of Aboriginal offenders. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal spirituality and cultural services.

The Aboriginal Corrections Accountability Framework mandates the building of horizontal relationships and enhancing relationships with community. Giving federal offenders the opportunity to learn traditional cultural and ceremonial ways allows them to enhance their understandings of Aboriginal teachings and belief systems.

Also, to provide advice/information/guidance to staff and management, locally, regionally and nationally on issues of Aboriginal spirituality and its impact as well as provide information to Case Management as part of the Case Management Team.

1.2 Tasks:
The contractor is to provide traditional Aboriginal teachings including the historical challenges faced Aboriginal people including residential school attendance. These teachings may take place as part of a teaching circle.

The Aboriginal Elder shall assist Aboriginal offenders toward opportunities to further develop an understanding of traditional Aboriginal spirituality while exposing them to traditional ceremonies and belief systems by:

• providing information to offenders through group discussions (circles) and individual discussions
• conduct spiritual services and various traditional ceremonies either in-groups or individually such as smudging using sacred medicines, (e.g., sweetgrass, tobacco, sage, cedar), fasts, family spiritual services, sweat lodges, longhouse ceremonies.
• conduct workshops for the Aboriginal Offenders regarding traditional and cultural beliefs using visual aids and other media.
• provide teachings to the Aboriginal Offenders regarding the areas of Aboriginal spirituality and culture that will enhance an offender's understanding of traditional beliefs and values.
• conducting group discussions on fundamental objects and ceremonies of Aboriginal spirituality.
• providing advice/information to staff and management on issues of Aboriginal spirituality and its impact on operations..

1.3 Expected results:
The contractor will promote healing and pro-social behaviour and reintegration success of Aboriginal offenders. Culture and spirituality based interaction will be provided to the Aboriginal offenders.

1.4 Performance standards:
Hours of Work and activities undertaken will be documented by the contractor on bi-weekly or monthly basis. These will be submitted to the Project Authority for review.

1.5 Deliverables:

On a monthly basis, when service has been requested by CSC, the contractor shall submit a written summary to the Project Authority with their invoice.

Estimated level of effort is up to 300 hours per annum

1.5.1. The contractor will provide cultural / ceremonial services to the Correctional Services of Canada as directed by the Project Authority.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor will perform the work at the following locations as approved:

Primarily within Whitehorse Area of Yukon and may be requested to perform work at Various First Nations communities within Yukon.

b. Travel
Some travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

There are no security requirements associated to this contract.

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

• At least one Yukon FN Community Chief/Council letter of reference

-Experience working with federal offenders in a correctional environment - min 5 years

• Experience teaching Aboriginal traditional ceremonies in a correctional environment

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

There are a limited number of Elder’s in this area who are willing to provide these services. The proposed contractor has extensive experience in the delivery of services specified, specifically when it comes to working with high risk and high needs offenders. This Elder is integral to the organization in terms of his circle work, his guidance/advice in cultural processes, relating the teachings that are integral to the reclamation of Aboriginal culture, traditions and ceremonies in the Yukon.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one firm is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons
This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

Canada intends to retain ownership of any foreground intellectual property arising out of the proposed contract on the following basis:

6.2 statutes, regulations, or prior obligations of the Crown to a third party or parties preclude Contractor ownership of the Foreground;

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of seven months, from September 1, 2013 to March 31, 2014 with the option to extend the contract for 4 additional 1 year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option year, is $ 91,750.00 plus GST.

12. Name and address of the pre-identified supplier

Name: Phillip Alexander Gatensby
Address: 11 Obrien Road
Whitehorse, YT Y1A 6H6

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is August 25, 2013 at 2:00 pm PST

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Katie McCallum
District Officer, Contracting and Materiel Services
Correctional Service of Canada
Community Corrections Administration Office
#200- 1945 McCallum Road,
Abbotsford, BC V2S 3N2
Telephone: 604-851-3234
Facsimile: 604-870-2402
E-mail address: K••••••••@•••••••.••.ca