5P300-20-0343/A Janitorial Services – Alexander Graham Bell National Historic Site
BIDS RECEIVED BY EMAIL WILL BE ACCEPTED AS OFFICIAL.
BIDS RECEIVED IN-PERSON, BY FAX OR BY COURIER WILL NOT BE ACCEPTED.
The only acceptable email address for responses to bid solicitations is p••••••••@••••••.ca . Bids submitted by email directly to the Contracting Authority or to any email address other than p••••••••@••••••.ca will not be accepted.
The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.
The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).
Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.
Requirement
Parks Canada requires full janitorial services for the main complex building of the Site including all exhibit areas, washrooms, offices, storage areas, library and hallways at Alexander Graham Bell National Historic Site. Also included, are two public washroom facilities, three offices, one staff washroom and a board room located in the building adjacent to the parking lot. The season will be between May 1 and October 31 each year.
Period of Contract
The period of the Contract is from date of Contract to April 30, 2022 inclusive with the option to extend the contract for three (3) additional one year periods.
Security Requirement
There is a security requirement associated with this bid solicitation.
New personnel security clearance requests will require mandatory fingerprints to initiate the criminal record check. The validity of an existing personnel security clearance issued by the Government of Canada is not affected by the change in the criminal record check process. Applicants who require a personnel security clearance are responsible for all costs associated with fingerprinting.
Optional Site Visit
It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 559 Chebucto Street, Baddeck, NS B0E 1B0 on March 31, 2021.
Bidders must communicate with the Contracting Authority no later than 2 pm on March 29, 2021 to confirm attendance and provide the name(s) of the person(s) who will attend. Parks Canada will assign time slots to bidders in an effort to maintain social distancing protocols. Bidders who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
Enquiries
All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority.
Enquiries regarding this bid must be submitted in writing and should be received no later than ten (10) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.
Information:
National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.
Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at www.buyandsell.gc.ca/tenders . Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.
The Crown retains the right to negotiate with suppliers on any procurement.Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.
