Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
NOTICE OF PROPOSED PROCUREMENT AMENDMENT 002
This NPP amendment is issued to amend the attached Annex B for this requirement.
Requirement
The Government of Canada requires the services of a Pest Management firm to perform inspections and treatments of bed bugs on as and when required basis for residences and vehicles of *workers within the **NCR and surrounding areas.
*Workers is defined as identified individuals working in buildings owned or leased by the Government of Canada.
**For this requirement, the NCR is defined as areas within 100 kilometers radius from Parliament Hill.
Period
The intent of this RFSO is to issue up to five (5) Standing Offers valid for 5 years.
Security requirement
There is no security requirement applicable to the Standing Offer.
Trade Agreements
The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade Agreement (CFTA).
Although CFTA and International Trade Agreements (ITAs) apply, the solicitation period has been reduced to 15 calendar days due to the following reasons:
1) There is an urgency to the requirement considering the Health and Safety risks associated with the bed bug situation in the National Capital Area (NCA).
2) The bed bug situation in Federal Government Buildings in NCA is unforeseeable as this is something that is it not expected in an office setting.
3) Because of the increasing number of government buildings affected by bed bugs, a longer solicitation period is impracticable as the Government of Canada is required to proactively act in an expeditious manner to control spread of bed bugs.
Basis of selection
An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offers with the 5 lowest evaluated price will be recommended for issuance of standing offers.
Call-up Procedures
For multiple Standing Offers issued the right of first refusal ranking methodology will be used.
The identified Project Authority (PA) will contact the Standing Offer Authority before issuing a call-up to ensure the call-up will be issued to the appropriate Standing Offer holder.? In the event there may be any delay with the Standing Offer holder fulfilling the requirement within the available timelines provided, this must be reported to the Standing Offer Authority immediately in order to select an alternate Standing Offer holder?.
The Identified Project Authority will establish the Scope of Services to be performed at the time of the call-up based on the pre-established rates identified in Basis of Payment.
1) The highest ranked Offeror shall be given first consideration.
2) Should that Offeror be deemed unable to carry out the proposed services due to the required
time frame, the second ranked Offeror would be approached.
3) The procedure identified in (2), above will continue until the 5th ranked Offeror is approached.
4) Procedure in managing call-ups using the call-up template.
4.1 Call-ups will be issued by identifying the location, name and contact information of identified individuals.
4.2 Initial call-up will be issued for inspection only and will be amended accordingly based on the actual requirement as stated in the inspection report.
4.3 Once determined that residential and or vehicle treatment is required, the PA will provide the Contractor a written confirmation to proceed with the initial treatment.
4.4. If additional services are required after the initial treatment, the PA will provide the Standing Offer holder a written confirmation to proceed with additional services.
4.5 After all the required services are completed, the PA will be responsible to amend the call-up to include all work completed under the call-up. This is required to reconcile the total amount of contract versus invoices.
For 1 Standing Offer issued
The Identified Project Authority will establish the Scope of Services to be performed under each individual
Call-up based on the pre-established rates identified in Basis of Payment.
Procedure in managing call-ups using the call-up template.
1. Call-ups will be issued by identifying the location, name and contact information of identified individuals.
2. Initial call-up will be issued for inspection only and will be amended accordingly based on the actual requirement as stated in the inspection report.
3. Once determined that residential and or vehicle treatment is required, the PA will provide the Contractor a written confirmation to proceed with the initial treatment.
4. If additional services are required after the initial treatment, the PA will provide the Contractor a written confirmation to proceed with additional services.
5. After all the required services are completed, the PA will be responsible to amend the call-up to include all work completed under the call-up. This is required to reconcile the total amount of contract versus invoices.
Limitation of Call-ups
Individual call-ups against the Standing Offer must not exceed $400,000.00 (Applicable Taxes included).
Enquiries
All enquiries regarding this requirement must be submitted in writing to the Standing Offer Authority:
Rosso, François
Telephone - 613-297-1315
E-mail - f••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
