NPP – English Title: Embassy of Canada Cleaning Services Santiago, Chile
1. Requirement The purpose of this RFP is to select a supplier to enter into a contract with the Department of Foreign Affairs, Trade and Development to provide commercial cleaning services at the Embassy of Canada in Santiago, Chile (hereinafter referred to as “the Embassy” or “the Mission”). The contractor will provide a range of cleaning services including supply of all personnel, materials, labour, supervision, tools, equipment, and other items related to the services as described in the Statement of Work, and is exempt only from those items that are specifically noted.
2. Proposed Period of Contract
The period of the initial contract will be for two (2) years with three (3) irrevocable option periods of one (1) year each. Up to one (1) contract will be awarded for this requirement. The contract award date is tentatively set for April 1. 2014.
3. Mandatory Site Visit
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for a tour of the work site. The site visit will be held at the Embassy of Canada in Santiago, Chile at Edificio World Trade Center, Nueva Tajamar 481, Torre Norte, Piso 12, Comuna Las Condes on Wednesday, December 11, 2013, at 9:30 AM local time in Santiago Chile.
4. Mandatory Technical Criteria
M1
Experience of the Bidder
The Bidder must possess three (3) years of janitorial services experience within the last eight (8) years from the bid closing date, on projects of similar size and scope to the requirement identified in Appendix A, Statement of Work.
A project of similar size and scope is defined as follows:
(a) A minimum duration of six (6) consecutive months;
(b) A floor space that is a minimum of 2, 000 in square meters;
(c) A space of similar use or type (i.e. office space);
(d) Scheduling and training of multiple resources assigned to perform various janitorial tasks.
(e) Performance management and monitoring of multiple resources assigned to perform various janitorial tasks.5. Basis of Selection
M2
Language of the Proposal
Proposals (bids) must be submitted in either of Canada’s official languages (i.e. English or French).
M3
Experience of the Bidder’s Personnel
The Bidder’s proposed resources (i.e. one Supervisor and one full time cleaning personnel) must meet the following requirements within the last ten (10) years from the bid closing date.
3.1 Each proposed Supervisor must:
a) Have acquired three (3) years of experience managing commercial cleaning services including supervising a team, recruitment, assigning work and performance evaluation.
b) Have experience in the use of the commercial cleaning equipment.
3.2 Each proposed Full Time Cleaning Personnel must:
a) Have acquired two (2) years of experience performing commercial cleaning services similar to the requirement detailed within the Statement of Work.
b) Experienced in the use of the commercial cleaning equipment provided by the Contractor.
M4
Security Requirements
Before award of contract, the following security requirements must be met:
The Bidder and/or all personnel involved in the work shall apply for a valid personnel security screening level of RELIABILITY STATUS for work to be performed in the Mission, Official Residence (OR) or Staff Quarters (SQ) as detailed in Part 1 section 3 of this RFP.
M5
Signed Bid Submission
The Bidder must include the first page of this RFP signed by an authorized representative of the Bidder with its bid at bid closing.
5. Basis of Selection
The contract will be awarded on the basis of the responsive bid offering the lowest evaluated price per point.
6. Location of the Work The work done by the proposed Contractor shall be performed at the following location:
Canadian Embassy
Edificio World Trade Center, Nueva Tajamar 481, Torre Norte, Piso 12 / 14, Comuna Las Condes, Santiago, Chile
The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.
