The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Standing Offer (RFSO) document for a full description of the requirement and the full bid instructions.
Tendering Procedure: Attachment: Yes (Buy & Sell.gc.ca)
Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
Background
The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
Publication Services, which is part of the Communications Services Directorate in the Policy and Public Affairs Branch, provides linguistic services to EC to ensure clear and consistent messaging in both official languages.
Publication Services assigns translation work to the Translation Bureau, based on available capacity, deadlines and subject matter considerations.
A wide variety of documents require translation, including communication products, surveys, research papers, meeting agendas, minutes and conference proceedings, presentations, information notes, field workers manuals and training material, policy and regulatory documents, work descriptions, CEO letters, memoranda, reports, administrative and financial documents, and other documents related to EC’s activities and mandate. Some of these documents must be produced within fixed statutory deadlines.
A long term arrangement with a supplier is needed to assist Publication Services in the timely delivery of clear, consistent messaging in both official languages.
Requirement
The objective of this project is to provide additional translation capacity to Publication Services so as to meet demand for English to French and French to English translation services, between and during elections, on an as and when required basis.
It is Elections Canada’s intention to enter into a minimum of 5 Standing Offers for each of the following service categories:
Translation Services from English to French
Translation Services from French to English
Period of the Standing Offer
The Standing Offer period will be from the Effective Date of the Standing Offer until March 31, 2022 (the “Initial Term”). The Offeror will grant to Elections Canada irrevocable options to extend the period of the Standing Offer by five additional periods of one year each under the same terms and conditions.
Submission of Offers
It is requested that offers be addressed to the attention of the Standing Offering Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFSO at 2:00 p.m. (Gatineau, Quebec time).
Mailing Address:
Elections Canada
30 Victoria Street - 1st Floor (Business Centre)
Gatineau, QC
K1A 0M6
Attn: Galina Zhukov, Senior Advisor, Procurement and Standing Offering Services
Elections Canada File No: ECGZ-RFSO-19-0006
For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).
Bids sent via electronic mail or facsimile will not be accepted.
All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Standing Offering Authority. The Standing Offering Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Standing Offering Authority may be disqualified. All enquiries must be submitted in writing to P••••••••@••••••••.ca no later than the deadline indicated in the RFSO. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFSO must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Further information about Elections Canada may be obtained at www.elections.ca.
Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFSO process. Bidders should make the request to the Standing Offering Authority as per the terms of the RFSO. The debriefing may be in writing, by telephone or in person.
