***Please note that Amendment No. 2 as well as the questions and answers are only in French considering that the mandatory conference of bidders has already taken place on 23-Jan-2018 and all bidders present were Francophone
1. Requirement Summary
The Government of Canada will be hosting the 2018 Charlevoix G7 Summit in the Province of Québec on June 8 and 9, 2018.
The Summit Management Office of the Department of Global Affairs Canada has been tasked with the organization, planning and delivery of these summits at various venues in La Malbaie and Québec City.
During these 2 days, there will be numerous delegates in La Malbaie, Québec City and the surrounding area. The Canadian Forces Military base in Saguenay-Bagotville will also be a key venue and will serve the G-7 at La Malbaie.
The sites will need tents and various equipment, as described in ANNEX A of the Request for Proposal.
The Contractor’s services must be available 24 hours a day, seven days a week, in accordance with the installation and dismantle schedule. The schedule will be presented during the Bidder’s Conference and Site Visit to be held.
The Bidders’ Conference and Site visit will mandatory.
Date : 23-jan-2018
Time : 11:00 am
Address : Manoir Richelieu, 181 Rue Richelieu, La Malbaie, QC G5A 1X7
2. Period of Work
From Contract Award Date to June 13, 2018.
3. Contracting Authority
Micheline Lafontaine
Senior Contracting and Procurement Officer
Global Affairs Canada
125 Sussex drive
Ottawa ON K1A 0G2
Tel: 343-203-0846
Email: M••••••••@••••••••.••.ca
The Contracting Authority is responsible for all matters of a contractual nature.
4. Security Requirement
All contractors and their personnel who require access to the premises of the Summits Management Office and/or to various secure sites will need to first obtain a security clearance. These individuals will have to submit personal information on a Web site of appropriate accreditation provided by Global Affairs Canada (GAC). This information will be shared with the Royal Canadian Mounted Police (RCMP) for the purpose of checking criminal records and in order to carry out an audit on the credit note. The time normally planned for such an audit is typically between 5 to 10 working days of the request.Her Majesty has the right to establish security validation requirements at her sole discretion. These requirements may include completing a personal history form; provide fingerprints; and to be investigated on an ad hoc basis.
5. All detailed information for bidding process are found in the Request for Proposal document
